REGISTRATION POLICIES
- The competition may take place between 1-3 days. We have the right to add or subtract days where necessary.
- Studio registration is on a first come first serve basis by method of deposit to secure their spot.
- Studios may register up to 150 entries maximum per event.
- Studio directors are expected to be honest when registering their dancers by their correct: age, dance level, and dance style.
- Studio directors are our primary client. Any information regarding dates, scheduling, payments or concerns are only dealt with between the studio director and Destiny Dance Competition.
- Studio directors are responsible for signing a release of liability waiver on behalf of their registered dancers. All dancers attending Destiny Dance Competition agrees to have their photo/video taken for media and promotional purposes.
- Destiny Dance Competition will not be responsible for any additional charges incurred by students, teachers, choreographer or parents while attending any of our events (i.e.; hotel, gas, food, etc).
- Destiny Dance Competition will not issue refunds for unforeseen circumstances such as extreme weather conditions, road closures, or any other extraneous circumstances where as a dancer cannot make their performance slot.
- In the event of the competition needing to cancel an event for an unforeseen circumstance, the event will be rescheduled, no refunds permitted.
- If a performance does not happen in its designated slot time, Destiny Dance Competition will do it's best to reschedule the performance before the next adjudication.
- In the registration process, Destiny is not liable for errors in the studio's registration - no refunds will be provided. We can make changes on-site if necessary.
PAYMENT & SCHEDULE POLICIES
- A non-refundable deposit of $500 is required to hold your studios reservation. The deposit is non transferable or refundable under any circumstance.
- In the unfortunate event that Destiny cannot run a live event due to extreme circumstances beyond their control, a rescheduled event will be provided within 1 year of the scheduled date.
- Early bird pricing is valid for studios that pay their deposit by November 1st, 2023.
- All registration information & payments are due January 10th, 2024.
- Dancers who are injured with a medical note are subject to a full refund (to the studio) minus the $30 dance registration fee.
- Changes to your registration beyond January 10th, will be non-refundable for changes made (including dancers being removed from entries). This is final.
- There is a one time per competition Dancer Registration Fee of $30.00+ tax per dancer. This offers an inclusive package with free media, dancer swag bag, virtual finals, contests and more giveaways all weekend long.
- Prices are per dancer in Canadian dollars before taxes. HST is applicable.
- We accept the following forms of payment: Credit Card, E-Transfer & Cheques. All cheques should be made out to: Destiny Dance Competition.
- An invoice will be provided and information can be found on your Dancebug account.
- Prices are per dancer and subject to HST.
- All payments of the registration fees for the even must be made by the listed payment dates. Any registration or payment submitted after the final entry deadline is subject to a late fee of 10% of the total registration fee for the event.
- Any changes made to entries by the studio after the finalized schedule has been sent to registrants and is subject to a $10.00 fee per change.
- We cannot guarantee to accommodate all requests when creating the schedule.
- The preliminary schedule will be sent a minimum of 1 month prior to the competition. The final schedule will be sent 14 days prior (or sooner) to the event date.
BACKSTAGE ETIQUETTE
- Props are permitted but should be deemed safe and free-standing.
- The studio is responsible for their own setup and take-downs.
- All props must be sanitized upon arrival by staff of Destiny Dance Competition.
- Destiny Dance is not responsible for any injury or damages to the prop and/or dancer while performing.
- Destiny will have backstage passes for studio directors & teachers.
- Only performing dancers, teachers and prop set-up team are allowed backstage.
- Please only sign-in and wait 5 numbers prior to your routine.
- The studio is responsible for keeping track of their designated time.
- No alcohol, smoking, vaping or drugs of any kind is permitted.
- Peanut-free snacks only.
- Participants are responsible for change room damages, Destiny is not responsible for lost, stolen, or broken items.
- Dancers will be socially distancing backstage, a Destiny team member will assist to navigate traffic flow.
- Masks or face shields must be worn until right before hitting the stage and in all common areas including the change rooms.
- We will provide reusable face masks for dancers to interchange as they come on and off stage.
- Destiny will open the building/dressing rooms 1 hour prior to the studio’s competition starting time. Please do not arrive earlier than 1 hour prior to start time as the rooms will not be open as we prepare to sanitize and clean the changerooms for the next attendees.
REFUND & CANCELLATION
- Destiny Dance Competition will not issue a full refund or be held responsible for sudden cancellation or time lost due to extreme weather, bomb threats, terrorism, pandemic, epidemic, quarantine, illness, outbreak, disease, or any other event beyond the control of Destiny Dance Competition.
- In the event of cancellation, a rescheduled event will be provided.
- Reservation deposits are non-refundable under any circumstance. These deposits are used for expenses prior to the competition.
- If a dancer is ill or injured, we can refund the dancer's entries minus the dancer registration fee, ONLY if a doctor's note is provided. Scratches or day-off cancellations are not entitled to a refund under any circumstance.
- When a studio registers, any and all refunds are sent to the studio director to manage.
- In the registration process, Destiny is not liable for errors in the studio's registration, no refunds will be provided for such. We can make changes on-site if necessary.